(Transfer – AP Voucher Transfer)
Use this screen to create an output file for entering or importing supplier bills into your accounting system for AP processing purposes.
AP Voucher Transfer:
Link:
Training Guide - AP Voucher Transfer
Video - Financial Transfer Overview
Financial Transfer Screenshot Series
PO invoices are given supplier bills
Each PO invoice is given a supplier bill in your accounting system for AP processing. Let’s examine how this process works.
The PO Invoice
The PO invoice in DBA is a fully detailed version that is matched with associated PO receipts. Matched prices are posted to received not invoiced and price variances are posted to RNI adjustments. Shipping and tax amounts are posted to PO shipping cost and purchase tax. Debits to received not invoiced are offset with credits to the AP Voucher Transfers clearing account. Account totals flow through to your accounting system through the GL Summary Transfer process.
The Supplier Bill
The sole purpose of the supplier bill is to get the invoice number, due date, and total amount included in your AP aging for payment processing. Do not attempt to track tax detail in your financial accounting system. The supplier bill consists of one amount that debits the AP Voucher Transfers clearing account and credits Accounts Payable.
What are AP vouchers?
Each PO invoice is condensed into a one-line voucher (tax included) that gets listed in the AP Voucher Transfer screen and output file. Each voucher contains the information needed to create the supplier bill in your accounting system.
Supplier bill entry is the universal method
Using the information from AP vouchers, one-line supplier bills can be entered rapidly in any accounting system using standard supplier bill entry.
Supplier bill import may be an option
Depending on your accounting system, supplier bill import may provide an alternative option to supplier bill entry. Some accounting systems include a supplier bill import utility and in some cases import tools are available from third party providers.
QuickBooks
QuickBooks does not include a supplier bill import utility. Several third party import tools are available and are easily found by web search. Many of our customers use the Transaction Pro Importer.
Financial Transfer using Transaction Pro Importer
Either method provides the same result
There is no difference in result whether you use the supplier bill entry method or the supplier bill import method. Both methods are efficient and easily incorporated into your daily accounting tasks.
Transfer vouchers after each set of PO invoices is created
Transfer vouchers immediately after each set of PO invoices is created so that accounts payable is always up to date and ready for payment processing.
