In this task you will enter your open AR aging, which are all your unpaid customer invoices.
Task Notes:
•Print a detailed AR aging report from your old system.
•In the Startup Wizard screen, click the Launch button to the right of this task to launch te AR Beginning Balances screen.
•Using the aging report as a guide, make an entry for each open invoice in the AR Beginning Balances screen.
AR Beginning Balances
Use this screen to enter unpaid customer invoices as of system startup day.
NOTE1: Any entries made in this screen will not post to the General Ledger. The sole purpose of this screen is to get these entries into the open aging so that customer payments associated with these invoices can be processed within DBA.
NOTE2: Be aware that the total of your AR beginning balances will be equal to the beginning balance that will be entered against your Accounts Receivable account on system startup day.
List Tab
All customers are listed on this screen, along with beginning balance information derived from entries made through this screen.
Customer
This customer ID is displayed in this field.
Beg Balance
The grand total of all invoice amounts entered is displayed in this field.
# Invoices
The amount displayed in this field is the number of invoices that comprise the Beg Balance.
Trading Name
The customer’s Trading Name, which is the name that prints on order documents, is displayed for reference purposes.
Invoices Tab
To enter one or more invoices for a customer, highlight the applicable Customer and click the Invoices tab. On the Invoices tab, make entries to the following fields:
Invoice No
Enter the original invoice number.
Invoice Date
Enter the original invoice date.
Remaining Amt
Enter the unpaid amount.
Payment Terms
Select the payment terms. When select from the payment terms table, the program will automatically establish the Due Date based on the terms selected.
Due Date
You can accept the Due Date established by the Payment Terms or you can manually select any date you wish.
Posted
After you click the Update button, this read-only checkbox is automatically selected and informs you that your entry has been posted to the open invoice table.
Update Button
Enter all the open invoices for the customer. When you are finished, click the Update button. The Posted checkbox will be updated against each invoice, indicating that it has been saved to the open invoices table.
