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Data Import - Mfgr Part Numbers

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(File – Data Import – Item Sources – Mfgr Part Numbers)

Use this screen to import manufacturer part numbers.  Manufacturers are imported separately prior to this import, using the Manufacturers data import screen.    

Supporting Tables  

Some or all of the following tables must be created in advance before you can import manufacturer part numbers.    

Stock Items (Required)

All your purchased items must be entered or imported before you can assign manufacturer part numbers.  

Manufacturers (Required)

All manufacturers associated with manufacturer part numbers must already exist in the Manufacturers table.      

*.csv File Format

Make sure you save the manufacturer part numbers spreadsheet as a *.csv file type, which is the format required by the mapping screen.  

Spreadsheet Columns

Your spreadsheet must include the following columns.  Be sure and insert a title in row one of each column heading so that the column can be identified during the mapping process.  

Item ID (Required, String, 30)

This is the item ID associated with this manufacturer part number.  Any value in the column must correspond to a record in the Stock Items table.  

Manufacturer (Required, String, 50)

This is the manufacturer associated with this manufacturer part number.  Any value in the column must correspond to a record in the Manufacturers table.

Mfgr Part No (String, 30)

This is the manufacturer’s part number for this item.  

Default (String, 1)

Enter a ‘T’ against the default manufacturer part number for the item.  It is not necessary to enter an ‘F’ against each non-default manufacturer part number.  If you leave this field blank, the first manufacturer part number imported for the item is flagged as the default.  If you flag two records for an item by mistake, the last one imported gets flagged as the default.  

Spreadsheet Import

The import process involves four screens that are presented in succession by clicking the Next button.  

Screen 1 – Introduction

This first screen provides information notes on each particular import, a list of supporting tables that should be populated prior to running the import, and a listing of required fields.    

Screen 2 – Select Import File

1. Column headings  

This checkbox is selected by default and tells the program to skip row one of the spreadsheet because it contains column headings.  

2. Choose the import file  

Click the button in this field to navigate to your *.csv spreadsheet file.  

Screen 3 – Map Fields  

Om this screen you will map each DBA field, where applicable, to the corresponding column on your spreadsheet.  Field explanations are as follows:  

Your Data

Click the down arrow and select the column heading from your spreadsheet that matches the DBA field.    


This checkbox is selected when the field is required, which means all rows in your spreadsheet must have a value.  Mapping is optional with non-required fields.  

DBA Field

This is the descriptive name of the field in DBA.  


This indicates the field type, such as ‘Blob’ (freeform text), ‘Boolean’ (true/false), ‘Float’ (floating decimal), and ‘String’ (alphanumeric).    


This indicates the field length, when applicable.

Screen 4 – Import Data  

When you are done with your mapping, click the Import button.  The program will attempt to import your data.  If any errors are found, the data will not be imported and a list of errors is presented on the screen.