(Transfer – AR Voucher Transfer)
Use this screen to create an output file for entering or importing AR invoices into your accounting system for AR processing purposes.
AR Voucher Transfer:
Link:
Training Guide - AR Voucher Transfer
Video - Financial Transfer Overview
Financial Transfer Screenshot Series
What are AR Invoices?
Each sales invoice has two versions – a detailed version in DBA and a one-line version in your accounting system.
The DBA Invoice
The DBA invoice is a fully detailed version that gets sent to the customer. Line item amounts are posted to sales, cost of goods sold, and sales tax payable. Credits to sales and sales tax payable are offset with debits to the AR Voucher Transfers clearing account. Account totals flow through to your accounting system through the GL Summary Transfer process.
The AR Invoice
The sole purpose of the AR invoice is to get the invoice number, due date, and total amount included in your AR aging for tracking and payment processing. Do not attempt to enter tax detail in your financial accounting system. The AR invoice will be created for the special non-stock/non-tax item that was setup in your Financial Transfer Defaults screen for a quantity of 1 and the single voucher value. The AR Invoice for the special item will debit Accounts Receivable and credit the AR Voucher Transfers clearing account.
What are AR vouchers?
Each invoice in DBA is condensed into a one-line voucher (tax included) that gets listed in the AR Voucher Transfer screen and output file. Each voucher contains the information needed to create the AR invoice in your accounting system. You will make an invoice for your special non-stock Item ID for a quantity of 1 and the single dollar value. Do not attempt to track tax detail in this invoice.
AR invoice entry is the universal method
Using the information from AR vouchers, one-line AR invoices can be entered rapidly in any accounting system using standard invoice entry.
AR invoice import may be an option
Depending on your accounting system, AR invoice import may provide an alternative option to AR invoice entry. Some accounting systems include an invoice import utility and in some cases import tools are available from third party providers.
QuickBooks
QuickBooks does not include an invoice import utility. Several third party import tools are available and are easily found by web search. Many of our customers use the Transaction Pro Importer.
Financial Transfer using Transaction Pro Importer
Either method provides the same result
There is no difference in result whether you use the AR invoice entry method or the AR invoice import method. Both methods are efficient and easily incorporated into your daily accounting tasks.
Transfer vouchers after each set of invoices is created
Transfer vouchers immediately after each set of invoices is created so that accounts receivable is always up to date and ready to receive customer payments.
