No accounting conversion required
DBA is designed to update your existing accounting system. This enables you to get the benefits of total manufacturing control without disrupting the financial side of your business. Keeping your financial processes intact dramatically simplifies implementation because you avoid all the complexities of an accounting system conversion.
Your accounting system runs the financial side of your business
Your accounting system will continue to run the financial side of your business -- receivables, payables, banking, payroll, and general ledger.
DBA will run the manufacturing side of your business
DBA will run the manufacturing side of your business – inventory, bills of manufacturing, sales orders, MRP, jobs, and purchasing. DBA has its own general ledger and will handle all your manufacturing-related accounting processes. It is mandatory that you use DBA exclusively for sales orders, sales order invoicing and sales taxes, purchasing, PO Invoices, Inventory, and Jobs. You cannot run in parallel or continue to do any of these major functions in your outside system.
Tax detail is handled exclusively in DBA
Your sales order invoices and purchase order invoices will have detailed tax information. The AR and AP voucher value will be a single value that includes tax. You do not enter tax codes or tax detail in your financial accounting system.
Three screens will update your accounting system
Three screens will update your accounting system:
AR Voucher Transfer
This screen updates accounts receivable with customer invoice totals.
AP Voucher Transfer
This screen updates accounts payable with PO-related supplier invoice totals.
GL Summary Transfer
This screen updates your general ledger with manufacturing system account totals.
All transfers are summary transactions with minimal detail that can be made by spreadsheet import or manual entry.
If you wish to replace your accounting software, delay for now
If you wish to replace your accounting software because your software is obsolete or you wish to downsize from an ERP system, delay doing so until after DBA is up and running. This way you avoid the complexities of going through a manufacturing conversion and accounting conversion at the same time.
Use a small business accounting package
When you are ready to replace your accounting software after DBA is up and running, we recommend using a mainstream small business accounting package such as QuickBooks, MYOB, Sage, or Xero. Because DBA handles sales orders and inventory, which would normally require a premier or enterprise edition, you can use an entry-level edition such as QuickBooks Pro for minimal cost.
Task - Confirm Accounting Configuration
(Admin - Accounting Configuration)
Go to the Accounting Configuration screen and confirm that the Financial Transfer option is selected, which configures the system properly to update your accounting system.
WARNING!
Do not select the Legacy Financials option under any circumstances. It is only made available for legacy system restarts and is not suitable for use with new systems.
