DBA works with an outside accounting system
DBA is designed to work with an outside accounting system. So if you are a startup company, you will need to procure an accounting software package if you’ve not already done so.
Your accounting system will run the financial side of your business
Your accounting system will run the financial side of your business -- receivables, payables, banking, payroll, and general ledger.
DBA will run the manufacturing side of your business
DBA will run the manufacturing side of your business – inventory, bills of manufacturing, sales orders, MRP, jobs, and purchasing. DBA has its own general ledger and will handle all your manufacturing-related accounting processes.
Tax detail is handled exclusively in DBA
Your sales order invoices and purchase order invoices will have detailed tax information. The AR and AP voucher value will be a single value that includes tax. You do not enter tax codes or tax detail in your financial accounting system
Three screens will update your accounting system
Three screens will update the outside accounting system:
AR Voucher Transfer
This screen updates accounts receivable with customer invoice totals.
AP Voucher Transfer
This screen updates accounts payable with PO-related supplier invoice totals.
GL Summary Transfer
This screen updates your general ledger with manufacturing system account totals.
All transfers are summary transactions with minimal detail that can be made by spreadsheet import or manual entry.
Use a small business accounting package
We recommend using a mainstream small business accounting package such as QuickBooks, MYOB, Sage, or Xero. Because DBA handles sales orders and inventory, which would normally require a premier or enterprise edition, you can use an entry-level edition such as QuickBooks Pro for minimal cost.
Replicate the DBA chart of accounts
When you set up a small business accounting package from scratch, do not use any of the generic chart of accounts templates supplied with the system. Instead, replicate the DBA chart of accounts, which is properly structured for a manufacturing business.
Implement the accounting system immediately
Implement the accounting system immediately so that it is up and running well before manufacturing system implementation is completed.
Task - Confirm Accounting Configuration
(Admin - Accounting Configuration)
Go to the Accounting Configuration screen and confirm that the Financial Transfer option is selected, which configures the system properly to update your accounting system.
WARNING!
Do not select the Legacy Financials option under any circumstances. It is only made available for legacy system restarts and is not suitable for use with new systems.
