(GL – Batch Posting)
With the exception of journal entries, all financial transactions generated throughout the system are posted to the General Ledger through the Batch Posting screen. Batch Posting looks at the Account Assignments screen to determine which GL accounts are associated with each transaction. All transactions that have occurred since your last posting batch are available for posting.
Link:
Training Guide - Batch Posting
Post once a day
Ideally, you should post once a day. The smaller your batch size, the easier it is to review the transactions posted.
Pre-Process Ledger Transactions Button
To post a batch, the first thing you do is click the Pre-Process Ledger Transactions button. This initiates a procedure where the program matches up all the un-posted transactions with the settings in the Account Assignments screen.
Message Screens
After pre-processing is completed, the program will display messages, if required.
1.If you have transactions that cannot be posted because their dates fall within closed periods, you receive another message screen, which includes a list of remedies.
2.If you have any transactions that lack GL account assignments, another message screen is displayed that contains a list of remedies.
After you close the last message screen, you will see the Finish Pre-Processing message on top of the progress bar.
All transactions must be posted
You must resolve any errors and conditions that prevent posting. All transactions have already occurred in the system and they must be posted to the GL without exception. If you find values that you feel require correction, the only remedy is to make those corrections within the DBA transaction screens.
Posting the batch
You can now post the batch, which is done by clicking the Post button. When posting is completed, you receive a message at the top of the progress bar that informs you how many transactions were posted and how many are left un-posted, usually because they have no account assignment or they are dated to a closed or non existent accounting period.
Batch GL Transactions
After successful posting, the GL Transactions Analysis screen for this batch will be displayed for review.
